About US

INTRODUCTION

Protibandhi Shishu Shiekkha O Paricharja Samity (Proships) is a Non government voluntary organization. Proships was established in 1999 with the initiate of group of young, educated, dedicated professional and social workers.

GOAL OF ORGANIZATION

PROSHIPS Goal is to improve the ultimate socio-economic and cultural condition of the community through the development of the most disadvantaged, vulnerable people, women, children and the people with disabilities to ensure their equal rights and opportunities for participation in the mainstream development.

VISION OF THE ORGANIZATION

PROSHIPS has been working with the vision to promote development programs in the community to improve the overall socio-economic and cultural condition of the disable , most disadvantaged children , adolescent, of the community. Special emphasis is given on preventing disability, ensuring maternal child health, adolescent family life education and reproductive health education, awareness on Sexual Abuse , and HIV/ AIDS and its prevention , restoration of child/ human rights and human resource development. PROSHIPS have been trying to implement action programs with the active involvement and participation of the community people. PROSHIPS aspire for a suppression free society with prosperity, peace and equity where all people could get proper opportunity and equal rights to develop.

Objectives Of the Organization

Implement programs to promote health, education and socio-economic development of the most disadvantaged, vulnerable groups and the disabled people;
Undertake programs for prevention of disability in the community;
Promote training and educational programs for prevention of disability and rehabilitation of the disabled people in the community
Provide educational support and stipend to the talented disabled children and students;
Conduct baseline survey for identification of the disabled persons and to find out the prevalence rate as well as common causes of disability in the community;
Advocacy and lobbying with the policy makers, local authority and the elite groups to restore the rights of the disabled children and persons;
Prepare and collect IEC materials on the basic facts of disability, disability prevention & intervention and disseminate the information among relevant groups;
Exchange and sharing of experiences of intervention with the other NGOs and parties involved in disability activities;
Create benevolent fund for the welfare of the disabled children and persons;
Promote IGAs for economic self-reliance of the disabled persons or the families of the disabled persons in the community;
Establish effective coordination mechanism between the national and international donor/support agencies and the agencies involved in disability movement;
Promote programs for integrating the disabled CWDS and PWDs in to mainstream development of the community;
Provide emergency relief materials to disable, destitute and disadvantaged children and their families of any catastrophe.
Publication of news letters to disseminate information on the day to day maters of the disable, destitute and disadvantaged children/people and issues related to their development.
Operate the activities with Marginal community in order for taking the marginal and disable community in to mainstream development activities of the society.
Arrange Program with all children of the society to retain the honor and dignity of the Children with Disabilities (CWDs).
Take action to prevent the loss due to Climate Change and others natural calamities and operation relief Program combat then on urgent need Basis.

Primary and Secondary Stakeholder:

Children with disabilities, different disadvantaged and affected children groups will be primary target beneficiaries.
Primary and Secondary School Students, Family members, community leaders, school teachers, religious leader, representative of the local authorities and other people will be the secondary beneficiaries.

Program Implementation approach

PROSHIPS has been implementing its entire program through community based approach. It is consider community based rehabilitation (CBR) is the only effective approach that ensure

development of the disable Children through optimum utilization of available resources of the community. Available resources in this regard included material resources, human resources and existing services and facilities of the communities.

Coordination and Network

PROSHIPS has been maintaining coordination and functional network with the specialized groups as community leaders, local elite, social communicators and activists, specialist professional groups, traditional health practitioners, environmentalists and all people of goodwill.

No	Membership of Networking Bodies	Nature of the Networks	Remarks.
01	National Forum of Organizations Working with the Disabled (NFOWD).	It’s a national networking agencies for promoting rights of Person with Disabilities in Bangladesh
02	Bangladesh Shishu Adhikar Forum (BSAF)	It’s a national Networking agencies for Promoting Rights of Children in Bnagladesh
03	Center for Disability in Development (CDD)	It is Networking agencies and development agencies for Person with Disabilities.

ORGANIZATIONAL MANAGEMENT OF PROSHIPS

PROSHIPS has got a three tier organizational structure. Those are —

The General Body
The Executive Committee
The Advisory Committee

PROSHIPS comprise a 40 member’s General body and 9 members Executive Committee (EC). The Executive Committee is elected for a two-year term by the general body in every alternative annual general meeting. The executive committee is solely responsible for all the activities of the organization.

The Executive Committee selects an Advisory Committee comprising members, including the persons with varied expertise and knowledge in the relevant field, dedicated community organizers, local elites, members of the local authority and most popular and acceptable personalities of the community. Members of this Advisory Committee would contribute to PROSHIPS for its proper implementation of programs and survival.

The General Secretary is carrying out the responsibilities of program implementation, all administrative and support services of the PROSHIPS secretariat. The General Secretary of the organization is working as the ex-officio Member Secretary and the Executive Director of PROSHIPS Secretariat.

The Executive Director is responsible for day-to-day activities of the organization. The staff members provide their every support to the Executive Director and perform their activities with full responsibility. A well-motivated and well-coordinated team of staff is making their endeavors to contribute to the mainstream development of the community. Performances of all the staff members are evaluated systematically and periodically.

FINANCIAL MANAGEMENT

Over all financial activities of this organization will be governed by specific organizational financial management system. Financial Management team of Proships well organized.Regular participation of the general members is a great source of inspiration of the management team of Proships. Accountability of the Organization management to its members is positively controlling the behavior, attitude and role of the members of the management team. The Financial management of the organization is very much systematic and transparent. So, that any difficulties or problem of this organization could easily be removed or solved without hampering the activities or objectives. There is no history of mismanagement and misappropriation of resources of the organization so far. The financial matters are handling with special care and due accountability .All financial transactions and accounts are maintained systematically and through a bank account.

The Chief Executive would be the overall responsible person of all activities of the organization .He would be accountable to the Executive Committee (EC) regarding the implementation of the Project.
The General members of this organization are the main steers of financial monitoring. The General members review and approve the annual financial budget and activities in the Annual General meeting (AGM) each year.
The Executive Committee would also be done through quarterly meeting and regularly verifies all organizational activity expenses.
The Executive Committee is the responsible tire for implementation of activity and finance of the organizational decisions taken by the general members.
The member secretary / Chief Executive ,on behalf of the executive committee takes over al responsibility of executing the decisions of EC and the General Body.
The staff members and senior staffs provide their every support to the chief executive and perform their activities with full responsibility

PROCUREMENT MANAGEMENT:

The procurement of goods or services will require complete recording and the expenses must be substantiated by proper documentation. Note that expenditure may not be accepted to the management or donor for procurement if those are not budgeted, allowable and reasonable. A procurement procedure must be followed. In case of extreme emergency which prevents to follow the procedure , prior permission must be sorted from the management . Administrative negligence or delays caused by poor management cannot be invoked to skip the normal procedure.The procedures to be followed for procurement of supplies are listed below.
Approval Committee: A list of approval authorities for procurement along with their approval limit should be kept prior to procurement. The Executive Director /Executive Committee of the organization must approve this list.
Procurement committee: The organization should form a procurement committee consisting of at least 2/3 members. The Executive Director and the accountant should not be included in this procurement committee. The Procurement committee will send their recommendations to ED or his/her designated person will finally approved but Ed will remain accountable for all procurement.

Reporting System

Proships Follow a regular and systematic reporting process using different monitoring and format Accounts coordinator collect data and prepared quarterly, half yearly and annual report of the organization. Chief executive /Director verify all information of the reports and presents in the EC meetings and General meetings regularly. . Every donor give their prescribe financial format for monthly, quarterly and yearly report. Proships follow all of those format for financial reporting. Proships also prepared trail balance, R&P, income expenditure report and balance sheet every year for face internal, External and Donor Audit. Proships have no extra computerized Accounting system but they prepared all of report in computer donor prescribe format.

Audit System:
Proships recruitment of Audit system was very transparent. The project accounts of the organization shall be audited at the end of project or yearly or as to be suggested by concerned donor/funding organization. The consolidated account of the organization as a whole would be audited at the close of each financial year or above mention period . The auditor shall be appointed by the Chief Executive with the approval of the Annual General committee(AGM). For ensuring better financial control the Chief Executive may arrange internal audit for any of the projects or the organization at interval. The Auditors will submit their report addressing the Executive committee.

Bank Information:
The financial matters are handling with special care and due accountability .All financial transactions and accounts are maintained systematically and through a bank account. All the Grants are handling through Bank account . Proships have a Bank account with Name of Organization.

Account name: PROTIBANDHI SHISHU SHIEKKHA O PARICHARJA SAMITY (PROSHIPS)
Account Number : 1065010008710
Bank Name& address: Rupali Bank Ltd. Dharmakura Bazer Branch Jamalpur
(Code no-1065) , Dharmakura Bazer, Upazilla- Islampur Dist: Jamalpur Bangladesh.

Manpower of the Organization

A Group of young and dedicated professionals of varying expertise have been managing the program implementation and technical areas of organization. (PROSHIPS).A team of well –experienced and well equipped Physiotherapist , and local consultant rendering their every supports for smooth implementation of PROSHIPS activities. Staffs members are trained From CDD, SWID Bangladesh , USC Canada Bangladesh, Manusher Janno Foundation (MJF) NFOWD, DRRA etc. The well motivated staff members provide all administrative support and services of the organization under the supervision of the Executive Director, the ex –officio member secretary of PROSHIPS.