ORGANIZATIONAL MANAGEMENT OF PROSHIPS

PROSHIPS has got a three tier organizational structure. Those are ---
• The General Body
• The Executive Committee
• The Advisory Committee

PROSHIPS comprise a 40 member's General body and 9 members Executive Committee (EC). The Executive Committee is elected for a two-year term by the general body in every alternative annual general meeting. The executive committee is solely responsible for all the activities of the organization.

The Executive Committee selects an Advisory Committee comprising members, including the persons with varied expertise and knowledge in the relevant field, dedicated community organizers, local elites, members of the local authority and most popular and acceptable personalities of the community. Members of this Advisory Committee would contribute to PROSHIPS for its proper implementation of programs and survival.

The General Secretary is carrying out the responsibilities of program implementation, all administrative and support services of the PROSHIPS secretariat. The General Secretary of the organization is working as the ex-officio Member Secretary and the Executive Director of PROSHIPS Secretariat.

The Executive Director is responsible for day-to-day activities of the organization. The staff members provide their every support to the Executive Director and perform their activities with full responsibility. A well-motivated and well-coordinated team of staff is making their endeavors to contribute to the mainstream development of the community. Performances of all the staff members are evaluated systematically and periodically.

Executive Committee 2015-2017

.

President

Md.Azharul Islam
Date of Birth: 03.12.1969
Designation: Chair person/ President
Principle Occupation: Non Govt. Service
Relation with Chief Executive: N/A
Experience in disability: Caregivers of CP children
Address: Purba Takimary, Dewangonj, Jamalpur

Vice Chairman

Mr.Jahangir alam
Date of Birth: 12.04.1969
Designation: Vice Chairman
Principle Occupation: Business
Relation with Chief Executive: N/A
Experience in disability: Founder member
Address: Bhengura, Upazilla- Islampur, Dist: Jamalpur .

Secretary/CEO

Mr.Rafiqul Islam
Date of Birth: 03.12.1958
Designation: Secretary /CEO
Principle Occupation: Social work
Relation with Chief Executive: Self
Experience in disability: Since 1987 worked with HICARE and Proships
Address: Digherpar, Upazilla- Dewangonj, Dist: Jamalpur

Asst. Secretary

Ms.Jesmin akhter
Date of Birth: 13.10.1993
Designation: Asst. Secretary
Principle Occupation: Teacher
Relation with Chief Executive: N/A
Experience in disability: Women with Disabilities(WWDs)
Address: Pachabahela, Upazilla- Islampur, Dist: Jamalpur

Treasurer

Mr.Rafiqul Islam Ovi
Date of Birth: 01.05.72
Designation: Treasurer
Principle Occupation: Business
Relation with Chief Executive: N/A
Experience in disability: Previous work with National NGO PROSHIKA
Address: 580/1,New College Road, Kacharipara, Jamalpur

EC Member

Mizanur Rahaman
Date of Birth: 01.01.95
Designation: EC Member
Principle Occupation: Non Govt. Service
Relation with Chief Executive: N/A
Experience in disability: Person with Disabilities(PWDs)
Address: Pachbaria, Islampur Upazilla

EC Member

Ismail hossen
Date of Birth: 10.12.73
Designation: EC Member
Principle Occupation: Agriculture
Relation with Chief Executive: N/A
Experience in disability: Person with Disabilities(PWDs)
Address: Pachabahela, Islampur Upazilla, Dist: Jamalpur

EC Member

Bedena Akhter
Date of Birth: 10.08.97
Designation: EC Member
Principle Occupation: Tailoring Shop
Relation with Chief Executive: N/A
Experience in disability: Women with Disabilities(WWDs)
Address: Pachabahela, Islampur Upazilla, Dist: Jamalpur

EC Member

Md.Nannu shek
Date of Birth: 01.09.79
Designation: EC Member
Principle Occupation: Agriculture
Relation with Chief Executive: N/A
Experience in disability: Person with Disabilities(PWDs)
Address: Khalerpar,Gaokura, Upazilla- Islampur, Dist: Jamalpur

FINANCIAL MANAGEMENT :

Over all financial activities of this organization will be governed by specific organizational financial management system. Financial Management team of Proships well organized. Regular participation of the general members is a great source of inspiration of the management team of Proships. Accountability of the Organization management to its members is positively controlling the behavior, attitude and role of the members of the management team. The Financial management of the organization is very much systematic and transparent. So, that any difficulties or problem of this organization could easily be removed or solved without hampering the activities or objectives. There is no history of mismanagement and misappropriation of resources of the organization so far. The financial matters are handling with special care and due accountability .All financial transactions and accounts are maintained systematically and through a bank account.

• The Chief Executive would be the overall responsible person of all activities of the organization .He would be accountable to the Executive Committee (EC) regarding the implementation of the Project.
• The General members of this organization are the main steers of financial monitoring. The General members review and approve the annual financial budget and activities in the Annual General meeting (AGM) each year.
• The Executive Committee would also be done through quarterly meeting and regularly verifies all organizational activity expenses.
• The Executive Committee is the responsible tire for implementation of activity and finance of the organizational decisions taken by the general members.
• The member secretary / Chief Executive ,on behalf of the executive committee takes over al responsibility of executing the decisions of EC and the General Body.
• The staff members and senior staffs provide their every support to the chief executive and perform their activities with full responsibility

PROCUREMENT MANAGEMENT:
The procurement of goods or services will require complete recording and the expenses must be substantiated by proper documentation. Note that expenditure may not be accepted to the management or donor for procurement if those are not budgeted, allowable and reasonable. A procurement procedure must be followed. In case of extreme emergency which prevents to follow the procedure , prior permission must be sorted from the management . Administrative negligence or delays caused by poor management cannot be invoked to skip the normal procedure.The procedures to be followed for procurement of supplies are listed below.
Approval Committee: A list of approval authorities for procurement along with their approval limit should be kept prior to procurement. The Executive Director /Executive Committee of the organization must approve this list.
Procurement committee: The organization should form a procurement committee consisting of at least 2/3 members. The Executive Director and the accountant should not be included in this procurement committee. The Procurement committee will send their recommendations to ED or his/her designated person will finally approved but Ed will remain accountable for all procurement.

Reporting System:
Proships Follow a regular and systematic reporting process using different monitoring and formats Accounts coordinator collect data and prepared quarterly, half yearly and annual report of the organization. Chief executive /Director verifies all information of the reports and presents in the EC meetings and General meetings regularly. . Every donor give their prescribe financial format for monthly, quarterly and yearly report. Proships follow all of those format for financial reporting. Proships also prepared trail balance, R&P, income expenditure report and balance sheet every year for face internal, External and Donor Audit. Proships have no extra computerized Accounting system but they prepared all of report in computer donor prescribe format.

Audit System:
Proships recruitment of Audit system was very transparent. The project accounts of the organization shall be audited at the end of project or yearly or as to be suggested by concerned donor/funding organization. The consolidated account of the organization as a whole would be audited at the close of each financial year or above mention period . The auditor shall be appointed by the Chief Executive with the approval of the Annual General committee(AGM). For ensuring better financial control the Chief Executive may arrange internal audit for any of the projects or the organization at interval. The Auditors will submit their report addressing the Executive committee.

Bank Information:
The financial matters are handling with special care and due accountability .All financial transactions and accounts are maintained systematically and through a bank account.
All the Grants are handling through Bank account . Proships have a Bank account with Name of Organization. Account name: PROTIBANDHI SHISHU SHIEKKHA O PARICHARJA SAMITY (PROSHIPS) Account Number : 8710, Bank Name: Rupali Bank Ltd. Dharmakura Brance, Dharmakura Bazer, Upazilla- Islampur Dist: Jamalpur, Bangladesh

Our Mission

PROSHIPS has been working with the Mission to promote development programs in the community to improve the overall socio-economic and cultural condition of the disable , most disadvantaged children , adolescent, of the community. Special emphasis is given on preventing disability, ensuring maternal child health, adolescent family life education and reproductive health education, awareness on Sexual Abuse , and HIV/ AIDS and its prevention , restoration of child/ human rights and human resource development. PROSHIPS have been trying to implement action programs with the active involvement and participation of the community people. PROSHIPS aspire for a suppression free society with prosperity, peace and equity where all people could get proper opportunity and equal rights to develop.